Chair

• Attends Steering Committee Meetings
• Runs the weekly meeting:
• Keeping time
• Introducing speakers
• Beginning and managing discussions
• Making announcements
• Requesting assistance
• Responsible for organising content for each meeting with the help of the Steering Committee
• Uses the minutes of previous meetings to keep track, organise and plan
• Sends out a meeting agenda weekly by Wednesday to all group members
• Manages the chair@ email account
• When a Chair first takes over, they must fill the role of Vice Chair as their first task

Vice Chair

• Attends Steering Committee Meetings

• Substitutes for the Chair when unavailable and assists the Chair at meetings (see Chair)
• The Vice Chair is also the next in line to become the Chair. The position of Vice Chair allows the individual to learn and practice for becoming Chair.

Treasurer

• Is a member of the Steering Committee
• Keeps financial records for the group
• Reminds members re breakfast fees and collects payments
• Handles bank transactions for the group
• Writes cheques when needed for speakers, gifts, training, socials, etc.
• Works with the Social Committee to collect payments for nights out, group activities, etc.
• Reports breakfast payments once a quarter to highlight late payments
• Presents an overall financial report to the group at the start of the year
• Works with the Membership Committee and Referrals Officer to report incoming or outgoing members to the Steering Committee and Administrator

Referrals Officer

• Is a member of the Steering Committee
• Takes attendance and records referral data at each meeting
• Reports referral numbers to the group at each meeting
• Reports poor attendance to the Administrator so that action can be taken (either phone call or letter)
• Checks the quality of referrals once a term by checking past referrals (Was it a good referral? Yes/no. Was business done? Yes/no.) and reports back to the group
• Reports overall attendance and referral statistics once a year at the end of the year

Steering Committee

• Reports to the Chair
• Assists Chair with finding content (speakers/topics/etc.)
• The Term Evaluations will be used to direct the committee as to what the group wants/needs
• Adjudicates on membership applications with Chair and Members Committee when necessary (e.g. competition for membership)
• Makes house keeping decisions and takes action where appropriate
• Discusses rules and other topics that concern the group, bringing issues to the attention of the group for a vote where appropriate
• The Term Evaluations will be used to improve the group

Administrator

• Is a member of the Steering Committee
• Uses the minutes of the meetings where appropriate, such as: emails, newsletters, Steering Committee meetings, blogs, website updates, press releases, etc.
• Writes Steering Committee Agendas / Minutes with help of other SC members
• Off Line Administration
• Writes and sends letters on behalf of the group
• Organises cards/gifts with prior instruction from the group with Treasurers help
• Co-writes and sends press releases
• Keeps record of group press clippings
• Document creation – word/spread sheets for group use
• Print up-to-date group documents, collate them into the NCBA brochure as the Welcome Pack and bring 1 or 2 into the group every Friday for new guests
• Online Administration
• NCBA website Members page updates (as promised originally this is done voluntarily)
• Link generation and other non-development SEO work
• Social Media site updating: Twitter, LinkedIn, YouTube, Facebook
• Blog management (receiving articles from members, proofing them and publishing them online in the NCBA blog)
• Info@ email account management
• Sends out a weekly newsletter to all group members
• Emails Steering Committee re upcoming meetings

Members Committee

• Make sure someone is always at the meeting to assist guests
• Arranges who does what and when with regard to the following:
• Welcoming guests, handing them the Welcome Packet
• Introducing them to other members
• Minding them during meetings, answering any questions they have
• Meeting with them after their first meeting to answer questions, get their feedback, etc.
• Contacting them to invite them back for a second meeting
• Bringing membership applications to the Steering Committee’s attention for joint adjudication when necessary (e.g. competition for membership)
• Contacting leaving members for feedback

Secretary

• Takes minutes of meetings
• Types them up and emails them to the Chair and Administrator
• Collates Term Evaluation data and reports feedback to group and emails collated data to Chair and Steering Committee

Web Master

• Manages website
• Creates logins for members wishing to contribute online
• Provide training for same

Social Committee

• Organises social events and gathers payments with the assistance of the Treasurer

Meet the Team